ARTIKEL SEKRETARI

Secretary/administrator

Job description

Professional Secretaries International (PSI) :

“ A secretary shall be defined as an executive assistant who possesses a mastery of office skills, demonstrates the ability to assume responsibility without direction or supervision exercises initiative and judgement and makes decisions within the scope of assigned authority”

The following are the duties of a secretary, what is the duty of the secretary?

1.         A secretary in charge of organizing schedules when leaders such as business meetings   with clients or customers from other companies. 

2.         A secretary should be able to write the letter properly. How to make a good letter: 

            - Know to whom the letter will be given 

            - The sentence in the letter not too long, but should be concise, clear, concise and easily   understood 

            - The language used should be communicative and in accordance with the rules of good  language 

            - It must use polite words

Job description

Handling the telephone:

The telephone is lifted up before it rings 3 times before. 

The telephone is lifted by using the left hand while the right hand write a telephone message recorded on paper. 

Spoken word with a tone of friendly courteous and friendly 

Meeting, a secretary should be able to prepare for meeting needs, such as:

- Create meeting invitation letter and proposal 

- Arrange meeting activity

- Preparing for meeting room 

- Preparing for accommodation and meals 

   The notes of meeting record, a secretary should be able to make short notes and easily understood. 

Archiving Procedure, any document or letter should be filled; a secretary should be able to do filling.

with 5 methods:

- Alphabetical Filing System

- Chronological Filing System 

- Numeric Filing System 

- Geographical Filing System 

- Subject Filing System

Key skills for secretaries

• Interpersonal skills
• Teamworking skills
• Organisational skills
• Negotiation skills
• Assertiveness
• Time management
• Decision making and problem solving skills
• Communication skills

Typical employers of secretaries

• Local and national government
• Universities
• Hospitals
• Businesses
• Charities
• Financial institutions
• Law firms

Many positions require word processing and/or shorthand qualifications – a range of secretarial training courses are available at further education colleges. Relevant experience can be gained via temporary agency work (‘temping'), which can in turn lead to permanent work.

Jobs are advertised online, by careers services and recruitment agencies and in local, regional and national newspapers and their online equivalents.

Tri puspitosari

RESUME

Secretaries/administrators are involved with the coordination and implementation of office procedures and frequently have responsibility for specific projects and tasks and, in some cases, oversee and supervise the work of junior staff.

The role varies greatly depending on the sector, the size of the employer and levels of responsibility. Most work involves both written and oral communication, word processing and typing, and requires relevant skills such as IT, organisational and presentation skills, as well as the ability to multi-task and work well under pressure.

In some cases, secretaries/administrators are required to have high-level qualifications and previous experience in specialist sectors, such as law, for example.

·         Arranging The Leader Schedule

·         Creating Letters And Handling The Telephone

·         Preparing The Meeting And Writing The Note

·         Doing The Archiving Procedures

·         Handling the telephone

·         Meeting, a secretary should be able to prepare for meeting needs, such as

·       Archiving Procedure

·       Ect..